top of page
Green-Esquire-logo

Privacy Policy

Last updated: 2026

​

1. Who We Are

Green Esquire ("we," "us," "our") provides IT consultancy and fractional services. We are the data controller responsible for your personal data.

  • Company name: Green Esquire

  • Contact email: Info@GreenEsq.uk

This policy explains how we collect, use, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

​

2. What Personal Data We Collect

We may collect the following categories of personal data:

  • Contact details: name, job title, company name, email address, phone number

  • Enquiry/lead data: details you provide via contact forms, consultation requests, or when booking a call

  • Correspondence: records of emails, calls, or meeting notes related to our services

  • Website usage data: IP address, browser type, pages visited, time spent on site (via cookies/analytics — see Section 6)

  • Marketing preferences: whether you've opted in to receive newsletters or updates

  • Client engagement data: for existing clients, information relevant to delivering consultancy or fractional CIO services (e.g. organisational details shared during engagements)

We do not knowingly collect special category data (e.g. health, ethnicity) via this website.

​

3. How We Collect Your Data

  • Directly from you, when you fill in a contact/enquiry form, email us, book a consultation, or subscribe to updates

  • Automatically, through cookies and analytics tools when you browse our website

  • From third parties, such as LinkedIn or referral partners, where you have engaged with us through those channels

​

4. Legal Basis and Purpose of Processing

Purpose

Legal Basis

Responding to enquiries and providing quotes

Legitimate interests / pre-contractual steps

Delivering contracted consultancy/CIO services

Performance of a contract

Sending marketing communications

Consent (opt-in) or legitimate interests for existing clients (soft opt-in)

Website analytics and performance

Consent (via cookie banner)

Complying with legal/tax obligations

Legal obligation

Preventing fraud or misuse of our website

Legitimate interests

​

5. Sharing Your Data

We may share personal data with:

  • Service providers who support our business (e.g. CRM, email hosting, accounting software, video conferencing tools) — [name key providers if known, e.g. Google Workspace, HubSpot]

  • Professional advisors (accountants, lawyers) where necessary

  • Regulatory or law enforcement bodies, where required by law

We do not sell personal data to third parties. Where providers are based outside the UK/EEA, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place.

​

6. Cookies and Analytics

Our website uses cookies to improve functionality and understand how visitors use the site. This may include:

  • Essential cookies (required for the site to function)

  • Analytics cookies (e.g. Google Analytics) to understand visitor behaviour

  • Marketing cookies (if used for retargeting/LinkedIn ads)

You can control or disable cookies through your browser settings or via our cookie banner. See our [Cookie Policy] for full details.

​

7. Data Retention

We retain personal data only as long as necessary for the purposes set out above:

  • Enquiry/lead data not converted to a client: [e.g. 12 months]

  • Client contract and engagement records: [e.g. 7 years, for tax/legal purposes]

  • Marketing consent records: until you unsubscribe or withdraw consent

​

8. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request erasure ("right to be forgotten")

  • Restrict or object to processing

  • Data portability

  • Withdraw consent at any time (where processing is based on consent)

  • Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

To exercise any of these rights, contact us at info@greenesq.uk.

​

9. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse, including encryption, access controls, and staff training.

​

10. Children's Data

Our services are intended for businesses and professionals. We do not knowingly collect data from individuals under 18.

​

11. Changes to This Policy

We may update this policy from time to time. The "last updated" date at the top reflects the most recent revision. Significant changes will be communicated where appropriate.

​

12. Contact Us

For any questions about this policy or how we handle your data, contact:

Green Esquire info@greenesq.uk

bottom of page